Retail needs to take the lead on pay - there are too many followers and cost-cutters

In light of a story that has appeared in the news today about wealth, I'm looking at leadership on the issue of pay.

Oxfam report that the richest 1% now has as much wealth as the other 99% combined. This is a moral issue that affects every business, and I believe that it is a leadership issue. Every business has the moral obligation to look after the people that work for them. It's not just pay (which a lot of companies need to go much further on) but working conditions, time off, work-life balance and benefits.

At this moment in time, the UK economy is hugely skewed towards business - particularly big business. Media stories regularly show big business not paying their fair share of tax. The minimum wage has served it's purpose and needs to be replaced by the living wage. The taxpayer is subsidising people with a family to work for these companies through working tax credit.

It's time to take a lead.

Unfortunately many retailers are culprits when it comes to poor pay. The minimum wage seems to be the standard wage for national and multinational retailers. It really isn't good enough. Employees are being squeezed and customers are being squeezed in search of extra profits. Billion pound plus profits for shareholders and company owners while paying frontline employees the barest of minimum wage will be counterproductive in the long run. Having demotivated employees that don't give the same service as customers experienced in the past will lead to declining sales. The bottom line is about far more than just cutting costs.

If you are an independent retailer then look at what you pay end how you incentivise your team. If you work for a larger retailer then it's part of your commitment to your colleagues that you raise the issue if low pay in the correct forums.

See why you shouldn't manage your retail shop in the style of Jose Mourinho

There are real lessons to be learnt from the tenure and sacking of Jose Mourinho at Chelsea. His second stint in charge of the club finally came to an end yesterday, after weeks of speculation. It's always difficult to totally understand why someone loses their job when you view it from the outside. Like most businesses, football is a results-driven business so it's on the field that makes the difference. But there has been a continual message from Mourinho this season. It has undermined his own position. There's a common phrase bandied around in situations like this -"he lost the changing room." It means that the players (or at least some of them) stopped playing at 100% for him. When this is one or two from a squad of around thirty players then it's easy to not pick them. If this spreads and significant players stop pulling their weight then it's a major problem.

Mourinho very publicly chastised the medical team early in the season as this caused immediate disharmony. He has since hung his players out to dry on more than one occasion. Whether this caused the rift with the dressing room or exacerbated it isn't clear but there was most definitely a rift.

What does this mean for me?

Well, as a retail manager and leader of people, you need to be vary of the Mourinho effect. It's by having your team on board with your message and your vision that gets the team working for you. This doesn't mean that you never discipline them, just that you never hang them out to dry.

And it's by having this vision and explaining it, reinforcing it, singing it's praises and celebrating it's successes that your team know where you are all going.

Did Jose Mourinho have a lack of vision? Maybe not but I think his communication of the vision became garbled and this can lose the team just as easily. He went from proclaiming his team to chastising them, from stating he was building a dynasty to talk or only staying for a few years. It's this lack of consistency that also undermined his authority. I use the word authority to mean something different to just power or bring in charge. Authority as a leader includes having people listen to you, understand what you  say and respond with their actions.

If your team don't know how to respond because what you are saying contradicts your overall vision (or what you said last week) then you lose credibility.

So overall you need to remember to-

• Have a vision
• Communicate your vision
• Keep communication levels up
• Be consistent

It will help you all to achieve your goals. Start by thinking about what your vision is for your team and take it from there.

Why this week's The Apprentice (and a shopping trip) leaves me fuming

I hate homemade signs. I hate handwritten signs even more. I REALLY hate badly-made handwritten signs. After watching The Apprentice last night I despair even more!

http://www.bbc.co.uk/iplayer/episode/b06phn4w/the-apprentice-series-11-6-handy-man

Mergim felt the need to make a signs for their handyman business. I understand his motives but the execution was never going to win any design awards.

I've been out in a local town centre today conducting some mystery shopping (I talk about my mystery shopping in this blog) and I spotted loads of homemade and handwritten signs, complete with poor formatting, bad handwriting and spelling mistakes. I don't know what goes through retailers heads! The effect is unprofessional and does absolutely nothing positive for your brand, store or products.

The retailers I saw these signs in today included-

• A gift shop
• A nail bar
• Boots
• Holland & Barrett
• A sweet shop
• Several cafés and restaurants

So it's not an independents disease, nor that of a certain type of retailer. I really can't see any excuse if you're working for a major retailer. Every piece of marketing material is approved and provided centrally, it's even something that I've been asked to check up on during the mystery shops I carry out. If you want to know more about my mystery shopping and how you can become a mystery shopper then check out my blog- http://mysteryshopperblog.blogspot.co.uk/

Even independents can move quickly enough in their feet to avoid this. Having a good marketing, design and/or printing company to hand is a simple solution. Even getting training on design or using a friend with design skills will be better than handmade. By planning ahead and putting as much time as possible between thinking of the sign and using the sign gives you time to get the materials produced.

If you don't have the skills yourself or know anyone who can help you out the fiverr.com could provide you with an answer. It's an online community of freelancers that can produce one-off items for the low, low price of $5. Provide an outline of what you want and a timeline of when you need it and you'll find a willing designer to produce a file for you to print or have printed. Give it a look and you may find your answers.

You can find my profile at  https://uk.fiverr.com/homeestates

The Apprentice, Mannys Sauces and your business - see how they all connect

As a retailer, sometimes a part of your job is to launch a new product or bring a great product to people's attention. It's not always an easy task, as the competitors on this year’s The Apprentice have found out on two tasks so far this year-

There was an early episode where the two teams had a go at launching a new shampoo made with the cactus flower-

http://www.bbc.co.uk/iplayer/episode/b06jlg57/the-apprentice-series-11-2-advertising-cactus-shampoo

And a more recent episode featured the two teams (and those within the teams) going head to head against each other in designing and selling their own children's book-

http://www.bbc.co.uk/iplayer/episode/b06nw576/the-apprentice-series-11-5-childrens-book

It is not easy to launch your own brand or product but one man that has launched his own brand is Manny. Here's his story-

“As any other person in the world, I had a huge dream - to open the first Piri-Piri Chicken Restaurant in the world, and then spread this dream to every corner of the planet. It wouldn’t be easy to achieve, but neither was it impossible. I had the will, the courage, the faith and family support to make it come true. Early in 1985, I sold my home to open the first piri-piri chicken restaurant outside of Mozambique. CHICKENLAND was the chosen name and Johannesburg, South Africa was the birth place of my dream! After a short while, I was making, bottling and selling a range of 5 different Piri-Piri Sauces and Marinades. After a slow start, the business was a stunning success! The name quickly spread across the city and everyone was talking about this new food place that was taking the food industry by storm.

The business success was proven! The next step was expansion to other parts of the city, country and abroad, and many people tried to get financially involved. Expansion included a need for capital and people, and so in 1987, I sold some of my business shares to two young men: one of Portuguese origin and the other, a South African of Jewish origin. Shortly after they joined, the business name was changed to NANDOS. Chickenland was a nice name, but according to marketing experts at the time, it was felt that the business should be backed by a personal name before the expansion took place. Between MANNYS and NANDOS, I was out-voted two to one, and the latter name was chosen. Despite a few initial problems, the expansion started taking off and now more than ever, the success was tremendous!

A few years later, the rug was pulled out from under my feet and I was forced to leave my business. I lost my dream; one of the best things in my life after my family. After this happened, I opened a few other restaurants including Chickenland in Portugal, but these weren’t my dream. It was a way to make a living, but it wasn’t my passion. It took me a long time to recover from what happened, but I was determined and pushed through until another dream emerged; to make the best sauces and speciality food products in the world! MANNYS SAUCES is now my new dream! Once again I can see this new dream taking shape and growing strong all the way to the TOP! The passion is back and I again have the will, the faith, the support of my family, and the support of so many loyal customers that know and appreciate the high quality products that we make. I am forever grateful to my family and my customers for their support and the divine forces for showing me the way.

Manny x”

And one of retail’s challenges is to get in touch with your customers in different ways. It’s by being what large companies and analysts call multi-channel that gives you the best access to customers. Follow Manny’s lead, where you can-

Try the online store at http://www.mcssl.com/store/mannyssauces for the Chickita - Mann’s famous cured and smoked chicken sausage and the rest of the range of cured meats.

Follow on Facebook at www.facebook.com/Mannyssauces where you can read about the wonderful MannyNaise. With this, you can substitute your boring, regular mayonnaise for the spectacular taste of MannyNaise and transform dishes from the ordinary to the wonderful.

Catch up with them on Twitter at www.Twitter.com/Mannyssauces to hear about the Tomato Fusion – a sauce that’s destined to become the ketchup of choice for the 21^st Century. It’s the next level in tomato ketchup.

Their YouTube site at www.youtube.com/channel/UCPvHPFfaz5yJRTtlv_ViDPQ gives you great recipe ideas and shows you how to use the sauces, such as the original, classic Piri-Piri sauce. This is the genuine, original and unique Southern African Piri-Piri sauce. This is the perfect mix of the heat of chilli and the depth of flaviour that perfectly captures what Mannys Sauces is all about.

Don’t forget the selection of cured meats. Paio is a great selection and is made of pork fillet with a maximum of 5% fat.

And you can just go straight ahead and check out their website at www.mannyssauces.com to see details of what they are all about, more details on Manny’s story, find stockists and much more.

Think about your retail business and how you can make your offering truly multi-channel – it will bring out the best in your products!

Stop team members becoming invisible and motivate to success

I've been working with a management team this week and been looking at employee engagement. One of the things that has really struck me was the feeling from some of team that they are invisible, particularly to their management structure above them. This isn't a feeling from the newer team members, who seem to get a lot of time and attention as they learn the ropes and settle in. It is a feeling that is harboured by team members who have been there for quite some time, know their job inside out and just come in and get on with it. At first I found this to be a bit of a surprise, that the reliable team members were feeling invisible. But on further thought it felt true. If someone just comes on and does there bit then it is often only noticed when they are in holiday, off sick or leave. There's this gaping hole where the employee used to be. The problem is twofold - management teams not leaving colleagues feeling invisible, and colleagues being motivated to keep coming back for more. Now this is an issue for management teams all over the world-

How do you motivate team members who have been doing the same job for years.

And I must admit it's been a problem for me in my work career. I often get bored if doing the same thing over and over. I've changed jobs, changed companies, changed locations and changed industries when I feel like it's time to do something different.

Managers

The fact that team members don't feel recognised is down to management complacency. And as a team manager, it's about being present on the coal face every day. As a manager, you should have a conversation with every team member every day. They should feel that you understand what is happening to them today and if there's anything you can help with. To appreciate someone's contribution can often just be about saying "thank you." Along with a genuine, meaningful reason of why you are thanking them, this can have a massive effect - no more invisible employees!

Colleagues

If you're not in the management team and perhaps feel invisible or demotivated then works to your line manager. A conversation can be started by you, as much as by your line manager. Tell them your concerns and see what can be done about them. By being frank and discussing the situation, you can establish what to do next.

Read how retail is more positive than negative

I was looking for a little inspiration for today's blog and I decided to google "retail problems" to see if there was anything there to prompt me. I kind of wish I hadnt. There are hundreds of links such as this one-

http://www.buzzfeed.com/daves4/the-most-soul-crushing-things-about-working-retail#.xtRbJeez1L

And they are all about the bad things about working in retail, the bad things about customers and how bad things are. I'd like to think that my blog over the years gives the opposite view to this. I've looked at how retail can be looked at and found to be interesting for those working in it. The fascination of retail for me can be looked at in so many different ways but I'll have a look at some here-

Every day is different

There are do many industries that I've heard this said about but nowhere is it as true as I'm retail. Every single day brings in a new challenge, a new question, a new customer or a new idea. The dynamic nature of retail is what makes it engaging and keeps people interested and coming back for more. New ideas from those in charge make change management a massive part of retail and will ensure that it continues to be a dynamic work environment.

Interaction with people

Linked to the above, it's the constant flow of new customers that go some way to making each day different. This is amplified if you are a niche or speciality retailer as you will have to spend more time with each new customer as you explain your offering to them. And for me, this is where it can get really interesting. The opportunity to spend quality time with customers (new or old) transforms the day. It's what turns the mundane into the extraordinary as you get to build what you hope and expect to be long-term relationship with your customers.

The team aspect

It's being part of a team that are (usually) all pulling in the same direction that is another aspect of retail that I really enjoy. I know that it's not the only industry in which you work as part of a team but the team bond always feels stronger in retail than anywhere else I've worked. The fact that we're all in it together and the goals are shared means that we share a bond and every action that one of us takes affects all the others. This can have negative consequences but more often than not, means that everyone does what is in the best interests of the customers and their colleagues. 

Think about what you want your promotions to acheive

I've started looking in more detail at some promotions in certain retailers, and I think that you can split promotions into two main types.

Promotions that drive people to your door

Promotions that influence your customers when they are in store

I think that you can split promotions in this way and I also think that you should think about your promotions in this way. Why? Because you need to drive people to your door AND you need to influence people's purchasing decisions when they are stood in your store, looking at your shelves. There needs to be a balance between there promotions as you attempt to achieve both of these things in tandem. A successful retailer will want and need to attract new customers with their promotions that drive people to their door. These can be linked to their loyalty cards, headline offers or outdoor advertising. The idea behind this is that you, as a retailer, can expand the customer base that frequents your shop or shops. From this increased customer base (and you providing them with fantastic customer service) you can increase your sales.

The other promotions will actually affect people's buying decisions when they are stood in front of your shelves. This is mainly aimed at your existing customers - those that come into your shop as a matter of course. From the starting point of having these customers walk through your door anyway, you want to ensure one of the following three things-

1- They spend more money than they came in for.

2- They buy when they may not have expected to.

3- They find a reason to come back.

This isn't always an easy feat but promotions such as multibuys, the location of related sales close to each other or announcements of coming events are all great ways of talking to customers with the aim of achieving one of these three things.

I'll look at little more closely at these three promotion types-

Multibuys
These are the tool of these three that will get your customers to buy more than they came in for. Take many, many national retail chains that have 3 for 2 promotions running is some or all of their shops at different times. The idea is that once the customer has cottoned on to the additional maths, the sale is logical.

The maths is as follows-

ONCE YOU HAVE BOUGHT THE FIRST ITEM (the one that you came in to buy)
THE TWO REMAINING ITEMS ARE BUY ONE GET ONE FREE

From this mindset, most customers then buy more than they came in for.

Associated sales
These are a great way of achieving points 1 and 2 from the above. The basic example from my early retail days was a promotional end of associated products. At Christmas, we used to sell wrapping paper

like it was going out of fashion. But the clever retailer made a promotional end of wrapping paper, sellotape, gift tags, a sellotape dispenser and bags of ribbons and bows.The difference in sales is astounding and customers walk out with something that they perhaps hadn't come in for.

Event announcements
This is the one area of the three that I find a little resistance to, from retailers that I speak to every day. The resistance is in the fact that retailers are worried that they put off today's customer until the event, if they are promoting a great event. For example, if you are offering double points on your loyalty card next week, then a customer that walks through the door today may be out off buying until next week.

The converse could be actually happening. A customer could walk in today to check out your prices and find that you are slightly more expensive than a competitor that they have just checked, Whilst they are in the store, they see your offer and decide that it would be better to buy with you rather than your competition.

I think that every announcement, promotion of piece of marketing that encourages your customers to spend with you is positive and you shouldn't hold back with the worry of simply postponing sales.

Managing mavericks can be both difficult and rewarding

I found a very interesting article in the BBC website earlier this week and it reminds me of so many people I've worked with in retail-

'Sir Richard Branson freely admits that he would be a difficult employee for any boss to manage.

One of the UK's best-known and wealthiest entrepreneurs, he says that if he were a member of staff at another business, his line manager would have to "accept that I might not do things exactly as he'd like me to do them"

http://www.bbc.co.uk/news/business-33609566

His argument is that the new ideas and drive that such mavericks bring to a business far outweigh the fact they may often be difficult to work with.'

The issue has always been that the maverick element in any worker has been so difficult to work with that they've ended up unappreciated and often in trouble. Not toeing the company line is always a dangerous path to tread - especially if you've got a line manager who's a stickler for the rules.

I've always said in large retail that if you're producing the results then nobody really cares how you do it. If you're suddenly not producing the results then it's ahead because you're not following the prescribed formula. But the reality doesn't fit the narrative. There will be parts of a mavericks performance in the good times that enables the store to perform and the team to achieve. It's down to a good manager to nurture this.

I worked with a guy once who was perfectly content to sit on a till for his entire shift day-in, day-out. I inherited him when I took over a failing store and he worked in his own way. He had been identified by the previous manager as part of the problem because he didn't follow the company line. He spoke informally (this was a petrol station and on his shift the customers were predominantly lorry drivers) and his whole persona was as a mate, not a server. But whatever you put in that till and asked him to sell - he sold. Everything from short-dated biscuits to cigarette lighters for every smoker and from dented tins of chocolates to doughnuts. Doughnuts were a big thing for this company and we were the tip sellers of doughnuts in their UK operation after we got the informal guy in on the act.

And all I had to do was nurture his talent, smooth some of the rougher edges but mostly - let him be himself. There was this disastrous attempt at restructure where I took him off the early morning shift and the lorry drivers and attempted to use his selling skills with the school-run mums in mid-afternoon. His informality rubbed them up the wrong way. But that was a short-lived experiment and he was soon back in the mornings selling away. From being seen as 'part of the problem' to actually being part of the solution wasn't a very long journey. Like most mavericks, he had a genuine sense of his own self-worth and was able to immediately switch back on his positive selling traits when he was encouraged to do so.

I know that we're looking at complete different levels from Richard Branson to 'guy in a petrol station' but the right talent nurtured in the right way becomes the leaders of tomorrow. Our seller is now an area manager and is able to see other mavericks in the network and identify with them.

What if I have mavericks in my organisation?

Is say that the first thing to understand us not to trample on them. Trying to form them into regular employees that fit nearly into the role that job descriptions define won't work for you or for them. There will be short-term disruption followed by the maverick leaving and possibly starting on their own. Spotting the individual talent that the maverick has is a large part if the journey. Then finding out how you can utilise this with as little disruption as possible to the rest of the team is the next step. Like our petrol guy, there may be areas where you put the maverick that don't work. Just don't be afraid to make the change again, having learnt the lesson from the previous placement.

I think that persevering with your maverick can have great long-term effects. The maverick can change the way you operates for the better, bring in new ideas and practices or bring out the best in their colleagues. Just understand that they're not trying to be difficult - it's just who they are.

A lack of consistency frustrates your long-term team members

The reason I mention this is I've recently been working with a retailer and there have been a lot of changes happening, linked to the appointment of a new area manager. Many of these changes are reversing decisions made over the last two or three years. The effect this is having is that the longer term movers of the team are confused and frustrated as to why these reversals are taking place. As conscientious members of the team, they took in the reasons for the initial changes and worked hard towards ensuring that they educated teammates and customers in the new processes. The entire team understood the reasons given for the changes and got behind these reasons.

The reversal of changes, unfortunately with little explanation from the management team, looks like one of three things-

*the company has no long-term plan

*they have a long-term plan but it's not working

*the management team don't know the long-term plan

And it's the perceived hypocrisy that frustrates and annoys the workers.

Long-term planning is key to the structure of a business and it gives the guidelines for every other decision that the business makes. It's important to ask of every decision - does it fit into the long-term plan? The framework of the business revolves around the long-term strategic planning that takes place at the top of the organisation. These strategies look at the course of the organisation over the next 2 years and beyond. This, in turn, dictates the short-term decisions that affect the day-to-day and week-to-week running of the business and each of it's outlets.

For example, if you decide that the long-term plan is to have a great conversation with every customer then you will need to put things in place to make that happen. You will probably need more staff, a dedicated training programme and an area in your store where these conversations will happen. And you'll probably set off along the road to carry out these steps.

Now imagine, that you cut staff and remove the 'conversation area' from your store without communicating any reasons for the change. Your team would feel confused and at least a little lost as to what parts of their roles to continue and what parts to change.

And you can understand how the team members felt with the retailer I have been working with.

It's payday weekend - what does it mean to me?

Its payday weekend again - either this weekend or next weekend for your customers, with the last day of June on Tuesday. I've often posted payday weekend notices on my blog here (http://mytimeinretail.blogspot.com/2014/03/it-payday-weekend-again.html & http://mytimeinretail.blogspot.com/2014/02/payday-weekend.html) but without too many mentions of what that actually means. So I'll go back to the basics.

What is payday weekend?

In basic terms, it's the weekend straight after the majority of your customers get paid. This is when they are feeling the most flush with money and traditionally when they spend more of this money. The last week or so of the month before payday has often been where people have cut back and only dorms on essentials. They then break over that threshold and have their monthly salary in their account and are ready to treat themselves again. This is when the pursestrings are loosened.

What is different?

In actuality nothing is different - even more so in these days of ready credit but psychologically people feel that they have more money. And this applies to your team as well. And the difference to the town you operate in is that there are more people out shopping for more items at more money. And you have to prepare differently. Depending on your retail business, you will probably need more staff, more stock and your shop needs to be as ready as it can be in time for the expected footfall. So all non-customer tasks should be completed and out if the way long before the weekend trade really kicks in. Replenishnemt needs to be spot on and targeted in the right areas - as effective as possible and not disruptive to the flow of customers.

To some of you, this may seem like the basics but it's important to ensure that you have a plan and a routine to ready yourself and your team for these occasions, a they can make the difference in gaining new customers and retaining existing customers.

Customers

How you are set up for payday weekends and how your customers experience you at this time sets the time for their future visits. If you are more likely to see customers at this time, then you will have a larger pool of customers to make an impression on than normal. Each customer's experience with you this weekend can determine whether they see you as a delight to shop in (for those of you prepared for the extra trade) or a hassle (for those playing catch-up) and you need to ask yourself what you want to be here. The "delights" will see new customers converted and existing customers retained. The "hassles" will see a slow erosion of their trade.

It's time to step forward!

Not everything can be bought on the High Street-

How do you stop a downward spiral?

I've worked with retailers that have been going through a downward spiral and struggling to address it. By a downward spiral, I mean a drop in sales, that ends up with a cut in staffing, that in itself prompts a drop in sales and so on. There are other symptoms that usually go with the spiral, and they include-

*Low staff morale

*High staff turnover

*Low customer satisfaction

*Uncompleted tasks

*Low personal morale (the business owner)

Obviously this combination of factors can be pretty poisonous for a retail organisation - or any organisation for that matter.

Dealing with it at any given point in the timeline is difficult, but not being there every day with your team in the shop floor may well mean that you miss a lot of the warning signs above and end up dealing with it when it's festered for a while. Having to deal with it at this's the stage is much more difficult as you will now be dealing with some of the after-effects of the problem as well as the problem itself.

So, how do you stop the problems from getting any worse?

I've worked with single independent retailers and in national High Street chains and the first step in any of these organisations is to communicate effectively with your team. Spending time with the team on the shop floor may seem like an obvious solution but it definitely is the start of the process. Talking to your team in their everyday roles and everyday setting is a great place to start. And a large part of your communication technique here needs to be listening. You need to be able to find out the feelings of your team and there's no better place to do it. At the same time you are doing this, it's also the ideal place to communicate the plans for the organisation - to let your team know about the past changes and any changes to come. These open lines of communication change the way that the organisation and you are viewed by the team.

Of course, communication on its own won't be able to turn around morale and solve all the problems. In partnership with this, the team needs the feeling that things are turning around. If the store or company is feeling like it's still spiralling downwards, then even effective, positive communication may struggle to stem the negative feelings. At this point, every small victory needs to be celebrated. A new contract, a big sale, a particularly good piece of customer service - anything that has a positive feel to it. Celebrate these small wins with the person responsible and the whole team. This feeling of small positives will start to chip away at the previous negative vibes and start to get the team feeling better about themselves.

If you find yourself in this situation, either as the owner of a retailer or as part of the store management team of a larger retailer then I feel for you. But I think that by flowing the above steps, you can start to put positives in the eyes of your team and turn things around.

Do organisations have an obligation to people other than their shareholders?

I ask this question because, as I grow older, read more about the world and experience life with more and more organisations I see things that perhaps I hadn't seen before.

I've recently read the autobiography of Mahatma Gandhi and one of the  overwhelming themes was living on what you need to get by.

I would put it to you that many, many multinational organisations gather in vastly more resources than they need and yet their staff at the bottom level struggle to exist on the minimum wage. The question emerges - do the leaders of the organisation at the top have more of an obligation to look after their employees (higher wages, more annual leave and better benefits) than their obligation to their shareholders (lower costs, greater profit and better dividends)?

And it's not just with wages that I feel organisations need to look at their obligations. I read this article yesterday with some interest-

http://www.independent.co.uk/news/business/news/boots-to-cut-700-office-jobs-in-the-uk-10305508.html?origin=internalSearch

A genuine "restructure" where a company redeploys it's resources into different parts of the business for commercial reasons makes sense. Adapting the online offering, moving people from traditional marketing to the social media team or moving people from one store to another to react to customer demand all make sense.

The euphemistic restructuring that companies use as a buzzword now means job cuts and a drive to reduce the overheads a business faces - at the detriment of the workers who lose jobs, have hours cut, have to relocate, are under-employed or don't deal with the change very well, sometimes because they aren't supported through this change by the organisation that brought it about.

Again, it begs the question of where the company's priority obligation lies.

I've often thought that there are enough people in the UK that believe in equality and fairness and they could be mobilised to buy shares in a company and apply pressure on the policies that the company has, in terms of salaries, environmtal considerations and ethical business practices.

A stitch in time saves nine applies to business as well

There is such a thing as work that stops more work. For instance, at home yesterday my wife didn't want to take the extra 30 seconds in checking that she had the right log-in details for online banking. She put in the wrong code 3 times, and locked herself out of accessing the account. This prompted a 5 minute telephone call to the bank, passwords being reset and having to effectively re-register through the system to select new passwords and then having to reset access through the apps on both the iPhone and the ipad. In total, approximately 15 minutes of extra work.

And it's like that in retail. Being able to see events before they happen comes from forward-thinking and experience. Having witnessed events unfold before is a good market that they may happen again if left unchecked. Seeing an employee is unhappy or down is the point in time to deal with it - not waiting until they've handed in their notice. The extra work in ensuring that they are happy is a lot less work than dealing with the fallout and the recruitment and training process.  Having that sit down talk and being able to listen and hopefully help one of your team is easier than processing the resignation, doing exit interviews, advertising the role, assessing the applications, conducting the interviews, selecting the applicant, offering the role, completing the paperwork, starting the induction and training the new recruit.

It's just a short blog today, but I must emphasise the point before I go. Every part of your role is determined by decision-making. Even inaction is a decision not to act on a particular issue. The people who work around you will form their opinion of you based on what you do, how you act. It is therefore important that you seek to address issues at the earliest convenient juncture and try to avert situations from becoming things that absorb vast amounts of your time.

And this applies to situations with customers as well. Dealing with potential complaints in a decisive and definite manner will stop them turning into complaints that turn ugly and take up your time. And your customers will appreciate it. For example, if a customer believes that they have been wrongly charged for an item, taking them to the relevant part of the store and going through the pricing with them usually resolved the situation at source, rather than it escalating at the till point into some kind of argument. If this doesn't help, then a course of action to satisfy them is much better than allowing them to walk away unhappy.

How to avoid being short-staffed, and what to do when you can't avoid it

It happens to all managers at one time or another, when you end up scratching around trying to get shifts covered left right and centre. Holidays, sickness or other factors can sometimes all happen at once and leave you in a situation where you're making frantic calls to people or ending up covering shifts yourself.

So how can you avoid it? If you can't avoid it, how can you manage it?

Firstly, the best way of avoiding it comes with a dual approach - having flexibility in your team and planning long term. I'll look at both in more detail below.

Flexibility

Having a team that's flexible in terms of the hours they are available for work will help in all sorts of ways at all times of the year. And particularly in a time of crisis, where you are really short staffed. Although it starts to go against some of the points I've made in a previous blog, flexibility comes from having a good degree of part-time workers in your team-

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The trick here is to have a good mix of both, with perhaps a progression plan for the better part-timers to move into full-time roles as people progress up the ladder or leave for another job.

The benefits of part-timers are clear to see in a short-term basic financial way. The current threshold for employers National Insurance is £156 per week, or £8,112 per year. So if your employee earns under that, you save having to pay a 12% tax on those earning above the threshold. If there are any other areas a business can find a 12% cost saving in one move then I've yet to find it!

So in terms of cost, part-timers can make done sense. And in terms of flexibility, they make sense too. Being able to call on someone who perhaps only works 16 or 20 hours per week presently to cover extra shifts is easier than trying the same with a full-timer. Plus you may have to pay overtime rates, depending on their contract.

Planning

It goes without saying that every manager needs to look at the long term as far as their business is concerned. Day-to-day events often take over, but having a long-term plan is essential. One aspect of long-term planning is the organisation of staff holidays. Starting to give out holiday forms and having a holiday planner set up gives you some certainty over when people are away from the operation and when you can allow others some holiday time. It helps here to set up rules for holiday requests being granted. And these rules will depend on the size of your team. I've worked many places where only one full-timer and only one part-timer off at the same time, and at least 3 weeks notice for a holiday request. This allows you cover, and time to arrange that cover.

From the point that you are organised and have set the rules, all you need to do us communicate the rules and remind people who haven't booked their holidays to get their requests in.

How do you transition you and your team back after time off?

I'm back at work today after 11 days off and I always find this the toughest few days of the year. As I come away from time with the family and look on to time with my work colleagues it always takes a little time for my body and my mood to settle into a normal routine. And I think that "normal" changes every time I go back after a period of time off. 

So, how do you make that transition easier?

How do you get back into the swing if things as quickly as possible, without too much turmoil?

There are a few ways of helping this, and a few things to avoid.

Sleep patterns

I think that a major change in your sleep patterns when you are not at work will bring about a more painful transition when you go back to work. For example, I usually start the day's work at 7:30am and I get up around 5:50am to get ready to work. I try not to get up any later than 6:30am during my time off, and the transition back to 5:50am starts isn't a difficult one. If I laid in bed until 8am or later, then I'm sure I would have much more trouble in getting up and getting motivated to work today.

Doing a job you want to do

This is a massive help, and will probably out-drive any other motives I list here. If you are doing a job that you enjoy, then you've probably most of the way there. It will make an instant impact on the fact that you will have that ready motivation to get up and go after a break. I have a job the I genuinely enjoy and the fact that I have missed a week fills me with a little excitement and I want to get back and see what's going on. This leads me to the next thing, which I think also helps-

Taking a complete break

I believe that not having anything to do with work facilitates a better transition back into work. It may sound strange, but a large part if your time off is being completely away from work and all the distractions and stresses it brings. I go to the extent of not going to the same town, and avoiding the same route on my travels. I think that all of these things help to rest and recuperate and provide you with the refreshing experience that time away from work should bring. The fact that you go back to work cold can be a little worrying but the fact that you have recharged your batteries offsets this. When you're ready to work and ready to get stuck into it, the work moves along quickly and you can easily catch up with colleagues over the course of the first few days.

Lifestyle

As well as keeping a similar sleeping pattern during your time off, it makes sense to keep similar lifestyle patterns - eat at the same time, drink the same amount, at a similar time, exercise at the same time, etc. Having a similar life pattern each day helps the body and mind to operate at it's fullest. It also helps to promote a consistent mood and aids recovery from exercise and illness. All of this will help you to get back into the swing of things as you return to work, as it keeps the culture shock element of your return to a minimum.

Try these tips to help you return - it's helping me today!

Teams take on the characteristics of their leaders

I was watching the Champions League football last night between Chelsea and Paris Saint Germain with great interest. Although I'm a football fan, it was the interaction between the two teams and their treatment of each other and the referee that caught my eye. Chelsea were harassing and cajoling, they complained in unison at any minor indiscretion, they were up-in-arms at the slightest foul on their player whilst pushing and mouthing off at their opponents. It was a horrible right and a really bad advert for football, Chelsea and the Champions League.

In short, the Chelsea team took on the characteristics and manner of their manager, Jose Mourinho. He is a manager of some repute, although there are mixed feelings in the game about how positive an influence he is. Mourinho speaks after matches and blames opposing players, referees, linesmen, the referrers association, the football association. He really doesn't like losing, but rather than this becoming an obsession to win next time, it turns sour and accusational.

Mourinho himself started on the back room staff of Sir Bobby Robson, who's teams were passionate, good-natured and driven to win by trying their best.

All teams inherit the characteristics of their leaders if they stay together long enough. And I say leaders rather than managers because different teams have different dynamics, so the leaders are not always the managers.

Think about how you want your team to be, if you are a leader. And to determine how your team are, you need to look at how you are. If you display all the characteristics that you desire from your team, and train, mentor and manage your team in that way then it's inevitable that they will turn out in many ways like you.

Is this all good?

I remember back when I was managing when I was younger, I was often paired up with an assistant manager who was older than me, female and a different style if manager to me. This have a balanced management team that did different things well. In your team, you will want people that have the same goals as you and that you can work with but you will also want a mix of skills. Having people that are great at different things is a really good balance to have in any organisation. Getting there can sometimes be a journey. It's a case of fully establishing what you want when you start the recruitment process. For different roles, you will need not only different experience or qualifications but different characters and characteristics. Set out person specifications as well as job requirements when you recruit and you can start to build the team that you want and need to succeed.

Think about it!

Get totally behind your promotions to make them successful

Retailers of all shapes and sizes run promotions at different stages. For the likes of Tesco and Boots it's a massive part of their to have a 3 for 2 or Half Price promotion. So why, as I make my way around retail outlets, are the so many half-hearted promotions out there? Why do retailers think up what they must believe is a good offer and then not make it look full? Interesting? Appealing? Worthy of a second look?

Customers can spot these half-hearted promotions from a mile off, so why do we do it? What are we trying to achieve by it? Where do we go from here?

Lots of questions asked, so I suppose now it's time to back this up with some answers. There are several trains why retailers have these half-hearted promotions. One is a disjointed structure where, in large retailers, the store staff dong perhaps understand or buy in to what promotion the head office marketing department are trying to push. I've looked at involving each side in decision making in an earlier blog-

http://mytimeinretail.blogspot.com/2015/02/opinion-even-fact-can-be-best-judged-by.html

And the relationship between stores and head office here-

http://mytimeinretail.blogspot.com/2015/01/when-head-office-tail-wags-dog.html

And in addition to this, communication is absolutely key. If a marketing campaign is sent out to stores with a cover sheet explaining what the promotion is about, why it is being run and what is expected from the stores then it will undoubtedly get a better response than the one that doesn't have this. And, if resources permit, a telephone call to discuss this would turn the success level up even further.

Another reason is just laziness. Again, I've experienced this in large national retailers where the team filling a promotional section know that they will also be the team taking it off when it ends. So they don't fill it right up, it doesn't look appealing, it doesn't sell as well as expected and the team feel less inclined to get behind the next promotion. It's down to the team leaders to monitor this and police it. Once you've set the standards with your team then they will follow and get behind these promotions. Being in control of this and enthusing your team will aid the success of all promotions and team spirit.

To add to this, I'd say that if you are a single outlet or other small retailer that your promotions need to be considered. Just putting on a promotion because "we always have one now" or because "it fits into our promotions planner" isn't a very good reason. Having a promotion because "it's launching a great new product" or because "we have a great offer that out customers will buy into" are really good reasons. Thinking about Boots again, their promotions on skincare and shampoos are great but they seem to follow a schedule where they regularly have promotions on their healthcare department. I don't think that offers on eye drops or fungal nail treatments is going to create queues at their front door. The promotion needs to create excitement, even anticipation to get customers through your door and repeatedly coming back.

If you take a of these factors into account and put them together to create promotions that are well-stocked, look great, and well-thought-out and have a buy in from both staff and customers then this will give your business a real boost.

Not everything can be bought on the High Street

Be on the shop floor and connect with your team

What happens when your team (good and bad) are allowed to run things for themselves?

I ask this question because it's something I've experienced recently and the medium to long term consequences can be quite devastating.

It's a large team that I've done some work with and got quite close to. It can probably be broadly split into two factions - those that work really hard and have the wellbeing of the store and customers at heart, and those they don't. I think anyone that has worked in a large store has had a similar experience. In this case it's the long-standing team members that take care of everything and this half of the team carry out approximately 90% of the work. I'm some instances it's because they just get on with it, in others it's because the newer colleagues have t been trained. Many of the symptoms of this divide are amplified due to the fact the management team spend so much time in their offices and have no presence on the shop floor. The shop floor is where a management team should spend the majority if their time, and is where standards are set and policed. Without this management presence, this particular retailer has suffered in areas.

The established members of the team that were happy in the short term to pick up the pieces have started to become resentful of their extra duties and the lack of support from management and colleagues. It's created a lack of respect for the management team and two separate teams in the same store.

Now for all you owners and managers out there, a simple solution has probably already occurred to you. It's so often missed by retailers. Far too many managers spend far too much time away from their teams and their customers. If you don't want to spend this time out there then retail management or ownership may not be for you.

Communication and support of your team is of paramount importance and without it you won't succeed. Knowing exactly what is going on with your team, particularly having seen it with your own eyes gives you the opportunity to set the agenda, train effectively, gather customer feedback and get the support of your team. All of these factors not only make your team a success, it makes the job 100 times more interesting. Of you're not doing it already then give it a try.


Not everything can be bought on the High Street-

How do you retain your talent?

Retailers, how do you keep hold of your talented employees. In my experience in UK retail, there are always a large proportion of the team that are students, those returning to work, those doing this whilst they look for something else. Often these are talented and valuable members of your team, and you've spent time and money in recruiting and training these people. Your customers build a rapport with them and they know your business well. I don't think that there are ways of keeping 100% of these employees happy or a single way to make a large swathe of them stay but there are methods to make each individual have a higher propensity to stay.

If you are in retail, your traditional armoury in this area can often be limited. You will probably have restrictions on pay rises, bonuses, overtime, promotion, transfers and formal training. This doesn't mean that you should give up. There are other means and ways of improving and maintaining employee morale and this means that each member of your team is more likely to stay. And in this sentence lies the first such thing that you can do to help.

If you treat each member of your team as an individual then you will immediately increase their happiness at work. It sounds simple, but I can tell you from experience that not every manager or business owner does this. A large part of feeling valued by an employer is feeling that they understand you and care about you - not just in your job role but in your life. One of the very best mangers I've worked with had a fantastic memory for what her team had told her and could recall those little details that meant something to you. Mention that you were going away for the weekend in a few months and she would wish you a nice weekend just before and ask you how it went just after. Whether this was genuine interest or a faked act it went a long way to ensuring that the team worked really well for her and respected her hugely.

I'd say a similar but distinct thing is to ensure that your team feel appreciated. Money isn't the only form of appreciation here - just saying "thank you" really does go a very long way. Allowing a valued team member to go 5 minutes early to catch their children's school play or a similar act ensures that feeling of value and trust.

There is the issue of promotion that can be a major factor here, particularly with your student population. By promotion, I don't just refer to the straight up and down promotion lines of sales assistant, team leader, assistant manager, store manager that traditional stores have as their structure. Other, sometimes more subtle, changes to someone's job role can add to their interest and commitment to the business. Key holding duties, involvement in special projects, leasing a small team in a specific task or learning new parts of the operation all add to the interest level. And this, in turn, adds to the chance that your team member could stay.

Now these are ways to attract and retain quality employees from whatever their background. Never underestimate how interesting and rewarding the job is on how much your team want to stay. And that goes for all of your team, no matter what their background.

Make decisions based on long-term trends rather than one-off incidents

I've been working with a few retailers recently and we've been looking at the long-term trends in their business. This is getting a fix on what us happening on an average day or event rather than looking at one instance and making a knee-jerk decision.

For example, one retailer has a fortnightly run when they change their promotions over. It keeps their offering looking fresh and keeps customer interest levels high. On the first such changeover of the new year, there were a few changes to how things are done and this meant that the team delivering this were completed early. The retailer wanted to immediately cut the hours allocated to this task and make a cost saving. However, my instinct was to wait and assess how this change went over proceeding weeks, to ensure that the time saving was ongoing, rather than just a one-off event. As it happened, there was a cost saving, but only at about half the level that was expected after the first incidence.

My point is, that by making a decision after the first event, you aren't getting the full picture and may have to make the decision more than once.

Every change to your business will necessitate at the very least, a thought process that looks at whether this changes affects other parts of the business. A new product may need staff training, a change in opening hours will need staff consultations for a change in their hours. And so on.

The next step is how to evaluate the change and how you will make changes, and this is mainly done with evidence. See how the new product is projected to increase sales and how much extra/different knowledge each team member needs to be able to sell it. From there, you have a training budget and can measure this against expected sales. Ensure that it is cost-effective.

As in the example I cited above, an analysis if the changes over several weeks and plotting the amount of time saves on each changeover will give you an average number of hours saved per fortnight and then either a reallocation of hours elsewhere in the business, or a staff consultation to see where hours can be saved. In our case, there was a vacancy that came up somewhere else in the store and someone volunteered to change roles and more over there.

Communication is the key, and being able to discuss these matters openly and honestly with your team will ensure a smooth transition in the event of any change.

How to sell your home: What estate agents don't tell you by Steven Thompson http://www.amazon.co.uk/dp/B00I5HOJAM/ref=cm_sw_r_udp_awd_awF5ub0SFJ9E4

http://www.amazon.co.uk/dp/B00I5HOJAM/ref=cm_sw_r_udp_awd_awF5ub0SFJ9E4